Email Privacy

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Tips for Preserving Your Email's Privacy

All public and free email systems are inherently vulnerable due to their very nature. In situations where they are required to convey sensitive material, users of email are concerned about the privacy of their communications. Yes, there are procedures that big and medium-sized organizations take to guarantee that their email systems are safe. By developing and installing their own email services, they achieve their goal. One cannot even fathom the possibility of the military or any other critical government organization sending private emails using a free email service such as Gmail, Outlook, or any other such service.

Unless you take additional safety measures, nothing that you communicate over a free email provider is safe from being intercepted. To answer your question, yes, you can encrypt your emails by downloading an encryption program. But you then need to urge your email recipients to install the same services so that they can read your emails and react to them.

Some organizations do utilize the popular free email services, but with encryption. It’s a cheaper choice since they obtain the updates and virus attack protections established by the email service providers, while at the same time their emails are encrypted.

People are not going to quit using Google and Microsoft’s free email services, but what they can do is take precautions to preserve their email privacy.

Email Privacy Tool

Protecting email privacy

Here are some things that you can do to preserve your email privacy: Before you sign up for any email service, read the email privacy policy.

Use a strong password.

The first step that you should take when setting up your email account is to pick a secure password. Most of the main email providers offer a picture that represents the strength of the password you have picked. Most prefer the password to comprise a minimum of six characters. They also suggest that you blend capital and lowercase letters with numeric and special characters.

Don’t use the following when generating a password:

  • Your name

  • Your family members' names or pets' names

  • Home address

  • Cellular or home phone numbers

  • Names of beloved films, personalities, music groups, and song titles

  • Common words.

Hackers are masters at these tactics, and they employ complicated algorithms that incorporate all of this information when they attempt to break an email account.

  • Keep your password written down in a good old-fashioned journal or note book.

  • Don’t let the search browser that you use keep your password. Hackers know how to access the browsers and extract the credentials.

  • Don’t divulge your login and password to anyone.

  • When you use a public computer, be sure to check out of your email account and remove the browser history and cookies.

  • If you suspect your email has been hacked, cease using it. Delete your email account.

  • Make it a habit to change passwords on a regular basis.

  • If you receive a notice from your email service provider, disregard it. It's bogus, and a hacker wants to gain hold of your information.

  • If you receive a notice from your email service provider, disregard it. It's bogus, and a hacker wants to gain hold of your information.

  • Use encryption for sensitive emails.

These are some methods that you may use to secure your email account. Using encryption will require you and the email receiver to utilize the same encryption service. Don’t transmit this to the recipient via email. If a hacker is watching your email, he or she will know the encryption service you are using and will use the same to intercept and read your emails.

'There's no such thing as a free lunch,' and this adage holds true for free email services as well. Yes, email service providers examine your emails. Note your interests, and target you with matching ads. If you are interested in pets, don't be startled when you notice pet ads showing up in your search browser. This information from your email and social media network is being used to sell you products at your address.

Secure email service providers

Yes, there are secure email service providers, and the only difference between them and the free service providers is that you have to pay to use them. They promise to keep your emails private from snooping hackers and employ an encryption solution. Some of the best emails for privacy are private and encrypted email service providers, including:

Mailfence: This email service delivers end-to-end encryption and provides a key that you can share with your mail recipients. You simply have to swap it once and not go through the procedure for every letter. If you don’t pick ‘Secure and private email service’ it returns you to Gmail.

ProtonMail: This is one of the most recommended services that gives complete privacy to customers. Its servers are hosted in Switzerland, so no government may forcefully interfere.

Tutanota: This is a free email service that supports end-to-end encryption. The receiver cannot view your emails unless you furnish them with a password. It is not a free service, and it is located in Berlin, Germany. It restricts access to your email account, even if your password has been hacked.

Kolab Now: This service is likewise delivered from servers headquartered in Switzerland, and your email privacy is never compromised.

Countermail: This email service provider offers a variety of interesting features, including a USB key. You cannot access your account until you input the USB key.

Verifying your email privacy

If you have a website, then you must have email accounts linked to it. These free email addresses are provided by the web hosting service provider. Now, if you want to verify the privacy of these website-connected email accounts, all you have to do is visit in your browser. Click on ‘Browse More Tools’ and scroll down until you get to ‘Email Privacy.' Click on it and input your website’s domain name. It will show the emails linked to the website and the status of the email.

That’s all

If you use a free email service and do not take steps to secure your private information, email privacy has no assurances. Encryption services safeguard your emails, as does keeping your username and password secret. If you communicate this information via any means, you shouldn’t cry if your emails are abused.

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